Bill captures your billing as it happens, keeps your books up to date, and files your tax returns on time. One service for South African attorneys and advocates. One monthly fee, agreed up front.
I heard: “Two hours yesterday on Smith Holdings, drafting the revised purchase agreement.”
Drafted 2.0h on Smith Holdings – M&A. Approve this entry?
yes
Approved. 2.0h logged on Smith Holdings – M&A.
Message
Time entryDraft
Approved
Smith Holdings – M&A
Drafting the revised purchase agreement.
2.0hR5,000.00
Bank feed
Cheque account ••4821
Sheriff Cape Town North
Sheriff feesDisbursement
-R1,850.00
Payment from Mokoena
Client receiptMokoena / Absa Bank
+R18,500.00
?
Nova Systems
-R1,499.00
Software and subscriptionsSuggested
Same supplier, same amount, on .
AcceptEdit
Legal Practice Council annual fee
Professional subscriptionsFirm overheads
-R2,200.00
Payment from Naidoo Attorneys
Client receiptNaidoo Attorneys / FNB
+R42,300.00
VAT201 return
A. Output tax
1Standard rate (excluding capital goods)R1,092,500.00
13Total output taxR142,500.00
B. Input tax
15Other goods and services (not capital goods)R119,100.00
19Total input taxR119,100.00
20VAT payableR23,400.00
Filed with SARS on .
Personal service. Software included.
Your work, expenses and bank transactions are captured once in Bill. We keep your finances up to date, handle your payroll submissions and take care of your routine tax and company compliance.
As it happens
Your work is captured
Send a voice note, or let Bill check your email and calendar. Time and expenses are allocated to the right matter, supplier and VAT details are read off the invoice, and your invoice gets sent once you approve it.
Through the month
Your books stay current
Bank transactions are allocated as they arrive and every account is reconciled, with trust and business books kept separately. If anything is unclear, we check with you.
Every month
You see where you stand
Management accounts showing what came in, what went out and what the practice is owed. A trust reconciliation listing every trust creditor. The PAYE return (EMP201) submitted. We draw your attention to anything that needs it.
When due
Your returns are filed
VAT201, provisional and income tax, EMP501 and your CIPC annual return. Prepared from books that are already current and filed by a registered tax practitioner: you review, we file.
Billing on its own, or your whole back office
Every practice is different, so we’ll set up the service package that yours needs.
Billing
For attorneys or advocates that want the billing software only
14 days free for up to 2 users, then
R799
per fee earner / month, excl. VAT
Email-to-time from your email inbox
WhatsApp & voice-note time capture
Time tracking, client & matter management
Expense & disbursement capture
Invoice generation & tracking
Xero accounting sync
Easy onboarding from your existing system or records
How is Bill different to Xero, QuickBooks or GhostPractice?
Xero, QuickBooks, Sage, etc. are generic accounting software, while GhostPractice, AJS, etc. are specialist South African legal software. Regardless of what you use, somebody still has to type in all the work, gather the paperwork, and reconcile the bank statements. Bill starts a step earlier and ends a step later; it captures your work and data at source – in your calendar, email, or WhatsApp – and we reconcile your books, ready for you to review.
Can you move my existing records across?
Yes, and we do the moving. Send us whatever you have – a spreadsheet, an export from another practice management system, a folder of PDF invoices, or your bank statements – we’ll load your clients, matters, rates and unpaid invoices before you start.
Where is my client information stored, and how is it protected?
Our POPIA compliance has been independently assessed. Your data is stored in South Africa, in Google Cloud’s Johannesburg region. It is encrypted in transit and at rest, access is limited to authorised people and systems on a least-privilege basis, and there are automated daily backups with point-in-time recovery. Some processing, including the AI features, runs on infrastructure outside South Africa under the safeguards POPIA section 72 requires. The full detail is in our privacy policy.
Is my email safe if I connect an inbox?
Bill reads your inbox to draft time entries and pick up invoices, and nothing else. Data received from Google Workspace APIs is used in line with the Google API Services User Data Policy, including its Limited Use requirements, and before Google approved that access our app passed a CASA Tier 2 security assessment, an independent review carried out by TAC Security. You can disconnect an inbox at any time from your settings.
Am I tied in?
No. Subscriptions run month to month. You can cancel at any time from the Subscription tab in your settings or by emailing us, and your access continues to the end of the billing period you have paid for. If you cancel within one calendar month of your first payment, you can ask for a full refund of everything you have paid. You can export your data at any time. The terms are in our refund policy.
Who actually does the work?
We do. Ricky is an attorney and a tax practitioner, and he is the person who keeps your books and files your returns – not a call centre, and not a junior you never meet. The software does the capture so that the human time goes on the parts that need judgement.
Do you help with trust audits?
Yes. We facilitate your trust audit and gather everything your auditor asks for. If your books have been on Bill through the year, the trust reconciliations and records are already in place and the audit is a straightforward exercise rather than a scramble.
Built by people who live with the problem
Bill is made by ASDF, a South African technology company. An attorney and an engineer, building to solve the problems we face first hand.
Ricky Klopper
Co-founder, Product
Attorney and tax practitioner. LLB, PG Dip in Tax Law (Cum Laude), Actuarial Science and Economics (Distinction). Previously a Deal Captain at Geddes Capital, where he taught himself to code and built AI-powered tools. Ricky keeps your books up to date and your returns filed, and he is a phone call away, day or night.
Oliver Harrison
Co-founder, Engineering
Spent three years at Monzo Bank in London as Senior Engineer and Tech Lead, scaling payments infrastructure to handle millions of transactions daily. Previously built games at Mojiworks and edtech at KidsLoop. UCT Computer Science graduate (Distinction). Now back in South Africa, building the integrations and AI behind Bill.
Book a call
Let’s find out what you need.
We’ll show you how Bill handles your billing, your books and your tax returns, answer your questions, and you can decide from there.
